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Privacy Policy
Privacy Notice Hub
The Winchcombe School
Privacy Notices and Data Protection Information
The Winchcombe School is committed to protecting the privacy and security of personal information. We collect and process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and Department for Education requirements.
This page provides access to all of our privacy notices and explains how we collect, use, store and protect personal information.
Data Protection Officer
The school's Data Protection Officer (DPO) can be contacted regarding any queries about data protection, privacy notices, subject access requests or data rights.
Data Protection Officer: K Biant
Email: kbiant@winchcombe.w-berks.sch.uk
Telephone: 01635 232 780
Alternatively, you may contact:
The Winchcombe School
Maple Crescent
Newbury
Berkshire
RG14 1LN
Email: office@winchcombe.w-berks.sch.uk
Privacy Notices
Please select the appropriate privacy notice below.
Pupils and Parents
How we collect, use, store and share pupil and parent/carer information.
View Privacy Notice
School Workforce
Information for employees, governors, casual workers, contractors and volunteers.
View Privacy Notice
Job Applicants
How personal information submitted during recruitment is processed.
View Privacy Notice
Governors and Trustees
Information regarding the processing of personal data relating to governance responsibilities.
View Privacy Notice
Volunteers
Information about the personal information we collect as part of safer recruitment and safeguarding procedures.
View Privacy Notice
Visitors
Information regarding CCTV, visitor management systems and safeguarding procedures.
View Privacy Notice
Your Rights
Under UK GDPR, individuals have the right to:
- Be informed about how their data is used.
- Access personal information held about them.
- Request correction of inaccurate data.
- Request erasure of data in certain circumstances.
- Restrict or object to processing.
- Request data portability where applicable.
- Withdraw consent where processing is based on consent.
To exercise any of these rights, please contact the school's Data Protection Officer.
Subject Access Requests (SARs)
Individuals may request copies of personal information held by the school.
Requests should be submitted in writing to the Data Protection Officer and should include sufficient information to identify the records being requested.
The school will respond within the statutory timescales set out under UK GDPR.
How We Protect Personal Information
The Winchcombe School takes information security seriously and implements appropriate technical and organisational measures to safeguard personal information against:
- Unauthorised access
- Unlawful disclosure
- Loss or destruction
- Accidental damage
Access to personal information is restricted to those who have a legitimate need to know.
Data Sharing
The school may share information where required to:
- Educate and support pupils
- Meet safeguarding responsibilities
- Fulfil legal obligations
- Comply with Department for Education requirements
- Work with local authorities and professional partners
We will only share information where there is a lawful basis for doing so.
Cookies
Our website may use cookies to improve functionality and user experience.
You can manage cookie preferences through your browser settings.
Further information is available in our Cookie Policy.
Complaints
If you have concerns about how the school handles personal information, please contact the Data Protection Officer in the first instance.
Individuals also have the right to complain to the Information Commissioner's Office (ICO):
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk
Review of This Privacy Notice Hub
This Privacy Notice Hub is reviewed annually and updated whenever there are significant changes to data protection legislation or school practices.
Last reviewed: September 2026
Next review: September 2027
*This privacy policy is currently awaiting links to updated Privacy Notices.*
Form Submissions
We may collect information about your approximate location when you submit a form on our website.
This may include:
- Your IP address
- Geographic location (such as city or region), inferred from your IP address or device data
We collect this information to:
- Identify and prevent fraudulent or malicious activity
- Diagnose technical issues
We process this data under our legitimate interests in operating and improving our website and ensuring its security.
We do not use this information to identify your precise location, and we do not share it with third parties for marketing purposes.
Form Submissions
We may collect information about your approximate location when you submit a form on our website.
This may include:
- Your IP address
- Geographic location (such as city or region), inferred from your IP address or device data
We collect this information to:
- Identify and prevent fraudulent or malicious activity
- Diagnose technical issues
We process this data under our legitimate interests in operating and improving our website and ensuring its security.
We do not use this information to identify your precise location, and we do not share it with third parties for marketing purposes.
Cookies Used
Necessary
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.
You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.
Targeting
These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.
They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.